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Reading a Z-report

The full cash-up for one till session — who opened it, who closed it, and whether the drawer balanced.

Cash up

The till session list showing float, counted, expected and the variance

Reads top to bottom as the drawer's day: opening float, plus cash sales, minus cash refunds, plus paid in, minus paid out — giving expected in drawer. Under that is what was counted, and the variance between them.

The count is blind: whoever cashes up enters what they counted without being shown the expected figure first. That's the point — it makes the variance meaningful instead of a number someone typed to match.

Sales

What the session rang through: transaction count, gross sales, and the split across cash, card and gift card, with refunds shown separately.

Cash movements

Every pay-in and pay-out with its reason and time — petty cash, a safe drop, buying milk. These are what reconcile a drawer that otherwise looks short.

Chasing a variance

A small variance is usually miscounted change. A large one is worth checking against the movements list first (an unrecorded pay-out is the usual culprit), then the session's sales.